Finance Coordinator at Save the Children Nigeria

Full Time
Borno
Posted 3 years ago
Applications have closed
Save the Children Nigeria profile

Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Finance Coordinator

Job Identification: 1531
Location: Borno, Nigeria
Job Schedule: Full time
Grade: 3
Job Category: Finance
Contract Length: Open Ended
Team/Programme: Finance/Humanitarian

Child Safeguarding

Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose

The Finance Coordinator role will support the Area Office, Humanitarian Finance Manager and/or Country Finance Manager in the relevant geographic area in emergency response programmes in delivering the Finance teams’ objectives in a timely and accurate manner.
Supervise the Finance officer(s) and Finance Assistant(s) ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff
The main responsibilities of this post will vary according to the terms of reference for each assignment. The post-holder is likely to undertake senior deployments.

Scope of Role

Reports to: Humanitarian Finance Manager
Dimensions: Direct reporting
Staff directly reporting to this post: Finance Officers and Finance Assistants
Technical responsibility: Yes
Budget responsibility: None

Key Areas of Accountability
Financial Reporting and Control:

Prepare and Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
Responsible for checking and verifying the food voucher e-payment to beneficiaries on all humanitarian cash transfer awards.
Compile Monthly transaction listings for review by the budget holders and provide upon request by the budget holders.
Provide the budget holders a monthly update on the budget variance analysis.
Review and signs off purchase orders and represent Finance at Procurement Committee Meetings

Budget Management, Monitoring and Control:

Support the Humanitarian Finance Manager in the master budget development for the response
Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
Support budget holder in the realignment of budgets
Support the Humanitarian Finance manager in the preparation of the field office Budget with potential gaps actively highlighted and communicated for inclusion in new proposals.
Provide support to budget holders in reviewing and understanding monthly financial budget monitoring reports and follow up on any recommended action points.
Provide support to Humanitarian Finance Manager with advice/training to budget holders on budget management and phasing.

Audit & Evaluation:

Assist with the Internal and External audit preparations including putting together relevant documentation and TOR for the Audit
Ensures humanitarian grants audits are conducted effective
Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Manager

Working Relationships

Internal: All sub and area office staff.
External: Bank/ Auditors

Qualifications and Experience
Essential:

A Bachelor’s Degree in Accounting / Finance / Business Administration or other relevant professional qualification with 3-5 years working experience in relevant field.
Extensive experience, including first phase responses, with NGOs in an international emergency environment or in fragile states.
Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
Experience of and well-developed skills in staff management and supervision. Proven strong coaching and capacity building skills.
Good attention to detail and analytical skills
Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
Cultural awareness and ability to build relationships quickly with a wide variety of people
Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.

Desirable:

Experience of Project Management, M&E Management or Funding Coordination would be a appreciated
Fluent in English

Competences and Behaviours (Our Values in Practice)
Core Competencies:

Leading and inspiring others – Delivering results – Developing self and others – Problem solving and decision making – Innovating and adapting – Applying technical and professional expertise – Working effectively with others – Communicating with impact – Networking
Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity: