Finance & Compliance Officer at Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

We are recruiting to fill the position below:

Job Title: Finance & Compliance Officer

Requisition Number: FINAN002626
Location: Ngala, Borno
Employment Type: Full-time, Regular
Job Category: Finance & Compliance

Program / Department Summary

• The Mercy Corps Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
• The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

• Working in the Finance Department under the direction of the Senior Finance Officer, the Finance Officer will assist the Ngala office to ensure the accuracy and completeness of accounting records and will have primary responsibility for managing the monthly accounting cycle and the routine daily accounting tasks and payment.
• The Finance Officer will assist in reviewing and analysing records, reports, financial statements and management practices to ensure adequate internal controls are in place to mitigate risks in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures.

Essential Job Responsibilities
Strategy and Vision:

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
• Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.

Team Management:

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.

Finance And Accounting Management:

• Assist in the financial review of purchase requests, purchase orders and payment requests to ensure compliance with MC policies and procedures and projects.
• Maintain the bank file, ensuring that all bank information is properly filed and updated.
• Ensure the on-time submission of the monthly/quarterly/year-end reporting packages to Maiduguri, ensuring the accuracy and completeness of the ledgers, and all supporting documentation.
• Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
• Assist in the training of support staff on Finance related matters and give any financial operational support needed.
• Make sure that all supporting documentation is prepared and filed according to MC procedures.
• Assist the Finance Manager in responding to audit inquiries.
• Assist the Finance department to enhance the efficiency of existing control systems.
• Ensure all staff advances are tracked and cleared on time.
• Manage the archiving of all financial documents and follow up with staff for any missing documents.
• Assist in the training and support of the finance assistant, including answering daily questions,
• Ensure the petty cash count is performed on time (weekly and monthly).

Reporting:

• Submit accurate and timely financial reports to Maiduguri on a weekly and monthly basis, and follow up with other departments for any corrective actions required.
• Prepare Voucher Reconciliation Activities Reports on a weekly and monthly basis.
• Influence & Representation
• Communicate effectively to ensure overall project targets and donor obligations are met.

Others:

• Carries out other duties as assigned.
• The Finance Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.

Security:

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning:

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability:

• Supervisory Responsibility: Finance Assistant
• Reports Directly To: Senior Finance Officer
• Works Directly With: Operations, MEL, Programs, Compliance and Finance teams in Northeast Nigeria.

Knowledge and Experience

• A University Degree in Finance, Accounting or equivalent is required.
• A minimum of four years of compliance and finance experience is required.
• Prior management experience and strong organizational skills
• Excellent oral and written English skills.
• Advance Accounting skills are required to support the department of accounting.
• Fluency in Hausa and local languages is preferred.
• Three years of experience in the compliance department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office applications, particularly Excel.
• Any other duties as assigned.

Success Factors:

• The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building. S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level. Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
• In particular, the successful candidate will be willing to travel to other deep field locations and LGAs of Northeast Nigeria based on program needs. That will mean sometimes staying and working in stressful environments with very basic living conditions, strictly following security protocols at all times and sometimes working long and irregular hours).
• Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

How to Apply

Interested and qualified candidates should:
Click here to apply

Application Deadline  28th July, 2022.

Note
Diversity, Equity & Inclusion:

• Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
• We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Equal Employment Opportunity:

• Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.
• We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all.
• We do not engage in or tolerate discrimination based on race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics:

• Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere toMercy Corps Code of Conduct Policiesand values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.
• Female candidates who are qualified are strongly encouraged to apply