Executive Assistant, Marketing Recruitment BAT

Job Number:  25591
Function: Marketing & Sales
Level: Non-management
Appointment Type: Permanent

The Purpose

• The purpose of the role is to provide comprehensive and proactive support to the Marketing Director and the Marketing Function on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities in order to enhance effectiveness.

Principal Accountabilities

• Manage the work schedule (calendars, visits and work plans) for the Marketing Director to ensure optimal use of time and resources
• Provide effective support to the Marketing Director and be the liaison with all other departments within BAT Nigeria and West and Central Africa Area
• Co-ordinate meetings and engagements for the Marketing Leadership Team within the area and organize conferences (local and global), workshops and Marketing team-build events with professionalism
• Provide an effective and efficient administrative service to a high level of competency
• Organize extensive global travel arrangements for Marketing Director and other Regional visitors- transportation, hotels and visas in place
• Perform routine transactions such as purchase orders, cash advance, expense statements & retirements as required
• Handle records management responsibilities for the Marketing Function
• Work with the Trade Team in preparing reports and creating sales orders for shipment on SAP
• Follow up with Supply Chain team to ensure shipment figures are error free
• Plans own workload to anticipate and balance priorities, thus optimizing output
• Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
• Effectively interface and maintain excellent relationships with other Top Team Members and their Pa and Marketing Managers to achieve targets
• Identify areas for improvement and execute improvement plans as relates to work deliverables.

Role Requirements

• Bachelor’s Degree, preferably in Social Sciences
• At least 3 years of experience in a similar role, preferably in an international/ FMCG environment
• Strong organizational and secretarial skills: ability to establish priorities, maintain confidentiality and work under pressure
• Excellent interpersonal & communication skills and a flair for preparing complex reports in PowerPoint, Word and Excel
• Proactive “can do” work ethic – flexible approach to working, keen and confident to use own initiative
• Experience in utilizing SAP and good numeric skills to work with financial systems and resolve queries
• French knowledge would represent an added advantage.