Executive Assistant at Reliance Health

Full Time
Lagos
Posted 2 years ago
Applications have closed
Reliance Health profile

Reliance Health

Reliance Health uses Technology to Make Healthcare Accessible and Affordable. Through an integrated approach that includes affordable health insurance, telemedicine, and a combination of partner and proprietary healthcare facilities, Reliance Health offers innovative healthcare solutions that meet the needs of emerging markets.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time
Department: Executive Office

Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support a top-level executive.
The Executive Assistant will be responsible for managing calendars, making travel arrangements and preparing expense reports.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

Set the calendar and has ownership of the daily itinerary as well as any meeting deliverables, communications, or follow-up
Manage all details for travel, including intricate travel details including flight, VISAs (as necessary), accommodation, translators if necessary, time zone considerations, and on-the-ground travel requirements
Manage the status, resources, and timelines for all items, and work with the other members of the executive and internal team to provide updates on issues and advance same
Serve as the liaison on all communications for both internal teams and external clients
Responsible for communicating updates, information, and changes. May be appointed as a delegate to participate in meetings
Manage the administrative functions, such as the preparation and formatting of any written communication, reporting, or presentation
Manage repository for any maintenance and storage of any files or documentation, as well as other various administrative duties when directed. • Ensure appropriate technology is leveraged to execute tasks
Coordinate and assist in ensuring that meeting agenda and requirements are accurate, and all details are complete according to the specific needs of the meeting

Requirements

Bachelors Degree (or equivalent) in relevant field
2+ years experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office and Visio knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Experience booking domestic and international travel
Experience managing executive’s calendars
Event and team morale planning experience
Strong analytical skills and demonstrated ability to improve processes
Desire and aptitude for learning new concepts on the job
High level of integrity and discretion in handling sensitive and/or confidential information.