Administration Officer Recruitment IO Furniture Limited

Job Title: Administration Officer

Location: Ilupeju, Lagos
Employment Type:full-time
Reporting Line: Head, HR / Admin

Job Summary

• Provide administrative services and support to all departments of the Company by managing the services and processes that support the core business of the Organization.
• Ensure the buildings and grounds and HSE standards are maintained.
• Monitor to ensure compliance with all Company policies, procedures and standards.
• Ensure compliance with all Local, State and Federal Governments’ statutory requirements.
• Coordinate and manage the Company’s vehicle fleet

Core Working Relationships:

• HR / Admin Team
• Commercial Team
• Technical Team
• Production Team
• Logistics / Procurement Team
• Accounts / Finance Team
• Management Team

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Task Complexities
Facility Management:

• Determine and schedule regular repairs, renovation projects, waste reduction improvements as well as Health, Safety and Environment (HSE) inspections.
• Ensure that the quarterly routine maintenance of company vehicles and equipment (e.g. air-conditioners, cars, generator etc) is carried out.
• Ensure all appliances i.e. phone lines, lightings, air conditioners, printers, photocopiers, computers and scanners are in good working condition.
• Ensure the efficient and effective management of the guest houses, company housing and all assets.
• Ensure effective and efficient facility management.

General Administration:

• Ensure prompt payment of all utility bills i.e. PHCH, Telephone, and LAWMA etc.
• Ensure that reasonable maintenance and supply costs are maintained through effective negotiations.
• Prepare expense and cash vouchers and ensure that the Admin Expense and Petty Cash Priority List is updated daily; with accurate periodic submission to Head, HR/Admin, Finance and management
• Liaise with service vendors and monitor the job contracted to them.
• Ensure efficient and effective inventory management and supply for Office Provisions, Stationery and Consumables.
• Maintain a comprehensive and accurate filing system on Administrative matters.
• Maintain accurate Asset Register in alignment with Accounts/Finance department records.
• Collaborate with the Head, HR/Admin to ensure that the company’s health and safety regulations are adhered to by all employees.
• Liaise effectively with all government agencies and regulatory bodies
• Compile weekly activity report on Admin matters for HR/Admin department report
• Undertake additional tasks or projects as assigned by the head of Department or authorized officers.

Logistics Management:

• Ensure all management cars and pool cars are fueled and maintained efficiently by drawing up a maintenance schedule and following it. Also ensuring that
• Renewal of vehicle documents promptly.
• Ensure that transport activities are managed efficiently and with minimized cost
• Manage drivers’ deployment and administration

Expatriate management:

• Ensure accurate monthly Expatriate Quota Returns are submitted and signed by the relevant authorities at the end of each month
• Support the management all Expatriates and ensures all their documentation is up to date (visa renewals etc.)
• Liaise with relevant immigration officials and keep abreast of immigration laws
• Assist with compilation and submission of the monthly expatriate returns to the Nigerian Immigration Service

House-Keeping:

• Compile and monitor daily and weekly cleaning schedules
• Supervise the cleaners to ensure cleanliness for all facilities, equipment, instruments i.e. the admin block, factory, toilets, machinery etc.

Key Job Attributes
Generic:

• Strong organization skills and a problem-solving attitude
• Results-driven with ability to meet deadlines
• Attention to details
• Communication Skills (Verbal, written and listening)
• Strong Interpersonal Skills
• Team Spirit

Technical:

• Knowledge of people management
• Proven knowledge of office procedures
• Proficiency with Microsoft Office Package(Word, Excel, Powerpoint)

Education & Experience

Education:

• A first degree in Social Sciences or Arts

Experience:

• Minimum of 4 years relevant work experience in a manufacturing/production company
• Previous experience in expatriates’ management is an added advantage

Application Deadline

31st October, 2020.

Method of Application

Interested and qualified candidates should send CV to: [email protected] using the Job Title as subject of the email.