Accounts Clerk at EU Delegation to the Federal Republic of Nigeria and ECOWAS

Accounts Clerk at EU Delegation to the Federal Republic of Nigeria and ECOWAS. Please make sure you read the job requirements before applying for this position.

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of the EU embassy development programme.

The EU Delegation to the Federal Republic of Nigeria and ECOWAS works closely with the national, regional and local authorities as well as other foreign missions. The European Union (EU) is a major player in the international development community in Nigeria with an active presence in the key sectors of health, nutrition, water and sanitation and improving access to sustainable electricity. Additional crosscutting activities include the fight against corruption, drugs and organised crime, support to the reform of the justice system, measures to increase the role democratic processes and supporting a greater role for civil society.

The European Union Delegation to the Federal Republic of Nigeria and ECOWAS is recruiting to fill the position below:

Job Title: Accounts Clerk

Job No.: 115970
Location: Abuja

Job Description

• We offer a post of Accounts Clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function the successful candidate will serve as technical and support staff to under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria

Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Bachelor’s Degree or Higher National Diploma in a relevant field (Accountancy, Finance or Business Administration) and minimum of 3 years of work experience in performing in accountancy and/or financial & budgetary duties, requiring a measure of initiative and/or sense of responsibility.
• We expect a candidate with deep understanding and experience accountancy in the processing of financial and administrative documents, high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
  • Liaise with the Delegation’s bank and monitor its bank account;
  • Encode invoices into the Delegation’s accounting system and record financial data in appropriate software;
  • Execute accounting transactions and follow-up outstanding and non-executed transactions;
  • Make sure that financial, budgetary and contractual rules, procedures and deadlines are respected;
  • Follow the consumption of commitment and payment credits;
  • Encoding of travel Invoices in MIPS
  • Responding to Ex Post Control request
  • Proper handling of Exception/Non-Compliance Notes
  • Attending to Suppliers/Contractors on payments and on Legal Entity and Bank Account information
  • Encoding LEF/BAF of third parties in the ABAC Workflow;
  • Act as back-up to the Accountant any other tasks as delegated by the section coordinator.
  • Assist in the preparation of reporting to the Headquarters;
  • Assist in the preparation, finalisation and follow-up of the yearly budget;
  • Assist in procurement procedures;
  • Participate in the creation and optimisation of relevant accounting tools;
  • Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations;
  • Contribute to the preparation of budgetary documents and reports;
  • Provide information and participate in presentations on financial and budgetary procedures;

The following will be considered an asset:

• Knowledge of French
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self- motivated, proactive, ability to work in a multicultural environment, both in team and/or alone, respect for the deadlines, ability to deal with stressing situations and to work under tight deadlines, performing well under pressure.
• Master’s Degree or equivalent in a relevant field (Accountancy, Finance or business Administration)
• Thorough knowledge of financial, budgetary and contractual rules, procedures and previous experience in a diplomatic mission or international organization

Remuneration

• We offer a competitive position in an international environment. Benefits, such as a pension scheme and medical insurance, are offered to employees and their families under certain conditions.
• The gross basic salary will be raised in accordance with the current salary scale, depending on years of relevant professional experience, starting from NGN611,861.

Method of Application

Interested and qualified candidates should submit their Applications (a letter explaining their interest and suitability for this position and Curriculum Vitae – each 2 pages maximum), to the attention of “Head of Administration” to: [email protected] using “Account Clerk – e-Del-HRM No 115970 and Sysper 2 No 378344” as the subject of the email.

The Procedure

• After the deadline for applications, the applications will be reviewed by the Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for this post on the basis of a preliminary assessment of the information provided in their application letter and the supporting document.
• The short-listed candidates will be invited to an assessment phase, which is a written test, followed by interviews. During this phase, the Selection Committee will assess the suitability of the candidates for the post.
• The candidates who have not been short-listed will not be contacted individually; however, the Delegation will inform the remaining candidates by email, once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
• The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to: [email protected]
• Applications received after the deadline stated below or not conform to these instructions will be automatically rejected

Application Deadline  

4th December, 2021.