Human Resources and Administration Officer at Save the Children

Full Time
Yobe
Posted 2 years ago
Applications have closed
Save the Children profile

Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Human Resources and Administration Officer

Job ID: 230000KA
Location: Damaturu, Yobe
Team/Programme: HR & Admin Team
Grade: 4
Employee Status: Fixed Term
Contract Length: 12 months
Reports to: Field Manager – Yobe
Staff directly reporting to this post: HR and Admin Assistant, Office Assistants
Budget responsibility: No

Child Safeguarding

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

The role holder will be responsible for the provision and management of effective HR and administrative services in the Kano office.
The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavors to implement effective administration systems.

Key Areas of Accountability

Recruitment:

Receive applications from prospective candidates and maintain an applicant database
Develop a standard induction pack and maintain an induction schedule for new staff
Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation:

Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues.

Human Resource Management:

Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process
Identify training courses and their costs and maintain a list of available courses
Research training opportunities as prioritised by the SMT or as requested by supervisors
Provide support to supervisors to arrange training opportunities for staff
Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Administration and Office Management

Management of Office facilities and travel for the Country operations
Ensure the Kano office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
Manage and supervise the Administrative and Office Assistants
Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines
Oversee the maintenance of the office premises/residences, furniture, fittings and all equipment in a fully functioning state
Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place

Travel, Logistics & Events:

Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official Save the Children business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes.

Working Contacts:

Internal: SO Management team
External: Other INGOs, Statutory bodies

Behaviours (Values in Practice)
Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable

Ambition:

Creating best-in-class EA function
Future-orientated, thinks pro-actively

Collaboration:

Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to

Creativity:

Designing more effective admin systems
Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications

University Degree in Human Resources Management, Business Administration, or equivalent in relevant field

Experience and Skills:

A minimum of 5 years of experience in a Human Resources and Administration role in a corporate or INGO environment
Proven ability to provide high level support to management teams
Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
Experience of managing and developing teams
Experience of setting up and maintaining management information systems and office systems
Experience of effective budget development and management
Experience of negotiating service contracts and ensuring value for money
Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
Excellent organizational skills and a track record of consistently prioritizing delivering on time
A high level of computer literacy
Good judgement, initiative and problem-solving ability
Commitment to Save the Children’s mission and values
Desirable
Staff & Performance Management
Willing and able to travel around the state as needed.
Experience working with a diverse team
Experience working in Emergencies