Voucher Examiner at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Voucher Examiner – All Interested Candidates

Announcement Number: Abuja-2023-004
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade: LE – 0420 7
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-7

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM – FP is 7. Actual FP salary determined by Washington D.C.
  • All Interested Applicants / All Sources
• Security Clearance Required: Public Trust – Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period.

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certification.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No

Duties

• The incumbent performs full range of voucher examination functions for State department and more than 13 other agencies and is responsible for the complete voucher process until the final certification. ‘
• The Incumbent is required to process a wide variety of payments with the use of Integrated Logistics Management Systems (ILMS) E-invoicing system and the Regional Financial Management System (RFMS) in a timely manner within ICASS standard while adhering to US Government regulations.
• Incumbent processes, examines, and audits invoices and other supporting documents, which require payment for goods and services and other expenses delivered to the USG.
• Incumbent ensures payment vouchers are valid, accurate, adequately supported by proper and sufficient documentation and consistent with the terms and conditions stated in contracts, purchase orders, blanket purchase agreements, leases, grants, authorizations, provisions of pertinent regulations, and issues the required payment in USD or local currency.

Qualifications and Evaluations
Education Requirement:

• Two (2) years of University studies is required.

Experience:

• A minimum of two (2) years of experience in bookkeeping or accounting including at least six months of experience in voucher examining work is required.

Job Knowledge:

• An intermediate understanding of the host country laws and regulations is required.
• Working knowledge of host country financial best practices and banking procedures to ensure vendor payments and salary payments is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluency in speaking/reading/writing of English is required.

Skills and Abilities:

• Proficiency in Microsoft Outlook, Excel, Spreadsheet, Word, PowerPoint is required.
• Effective communication in English and excellent customer service skills are required.
• Good analytical and interpersonal skills, attention to details and high level of accuracy especially when working with numbers is required.
• Must be flexible and able to work with constant changes in work priorities.
• Must be able to maintain confidentiality regarding all records.
• Must exercise considerable judgement in interpreting and applying complex guidance.
• High proficiency in using calculators is required. Incumbent must be effective in time management.

Equal Employment Opportunity (EEO):

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.
• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
N7,298,859 / USD $38,894 annually.

Application Closing Date
18th January, 2023.

Method of Application

Interestes and qualified candidates should:
Click here to apply online

Important Information

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page.
• Click on the “Submit Application” button to complete your application process. For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• University Transcripts

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.