Administrative / Finance Associate at the United Nations Population Fund (UNFPA)

The United Nations Population Fund (UNFPA) is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

We are recruiting to fill the position below:

Job Title: Administrative / Finance Associate

Job Identification: 7566
Location: Abuja
Job Schedule: Full time
Grade: G7
Vacancy Type: Fixed Term
Job Category: Administration/Operations/Support
Contract Duration: 10 months
Fixed Term/Temporary: Fixed Term Appointment (FTA)
Position Number: 00001715
Rotational/Non Rotational: Non-Rotational
Duration: One year* (renewable based on availability of funds and satisfactory performance).

The Position

• Under the guidance and supervision of the International Operations Manager, the Finance/Admin Associate provides support on finance and related administrative matters and ensures effective functioning of financial operations and systems in support of the Programme and office management.
• S/he guides Finance Associates/Assistants in the Country Office and is the senior finance associate in the Abuja finance team.       

Job Purpose

• The Finance/Admin Associate delivers quality services in financial support to internal and external clients with functional knowledge of relevant rules, regulations, guidelines, processes and procedures.
• S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the Country Office and UNFPA supported projects.
• S/he works closely with the programme and project staff providing financial monitoring and reporting on projects and advising managers on expenditure trends and implementation rates.
• The Finance/Admin Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts and implementing partners.

Duties and Responsibilities

• Under the guidance and supervision of the International Operations Manager, the Finance/Admin Associate provides support in financial matters and ensures effective functioning of financial operations and systems in support of the programme and office management.
• S/he is the senior finance associates in the Country Office and is expected to provide guidance to the associates/assistants in the sub-offices.
• S/he delivers quality services in financial management to internal and external clients mastering all relevant rules, regulations, guidelines, processes and procedures.
• S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the Country Office and UNFPA supported projects.  S/he works closely with programme and project colleagues by providing financial monitoring and reporting of projects and advising managers on expenditure trends and implementation rates.
• The Finance/Admin Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.
• Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and works with programme staff and output managers to ensure that these are addressed.
• Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
• Integrates financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers.  Strives to identify ways in which programme financial needs can be met within existing policies.
• Monitors the Institutional Budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
• Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in and accurate and timely way. Proposes procedures to improve internal controls and efficiency and responds to audit issues.
• In consultation with the International Operations Manager,, Deputy Representative, and Unit Heads,  follows up on Funding Authorization and Certificate of Expenditures (FACE) and ensure that FACEs are received timely from IP’s and recorded.
• Monitors the dashboard to ensure that any items requiring corrections are worked on  a timely basis and serves as the focal point for completion of integrated accountability checklist.
• Provide logistical and technical support to the Programme implementation to the Implementing partners in the areas of Programme Financial Management.
• Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
• Assists in the formulation of Programme/project budget in determining expenditure levels.
• Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures.
• Establishes and maintains contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP on Atlas framework.
• Coordinate the Conduct of NEX audits and facilitate the development and implementation of follow-up actions.
• Undertake any other assignments as may be required by the Representative, Deputy Representative and the International Operations Manager.

Qualifications and Experience
Education:

• Possess a Bachelor’s Degree or Higher National Diploma (HND) in Accounting/Finance, Business Administration or related field.
• Have completed professional accounting qualification such as ICAN, ACCA, CPA will be desirable.

Knowledge and Experience:

• Have a minimum of 7 years experience preferably in programme/project finance management in the public or private sector including at least 4 years in the same functional role.
• Familiarity with UN Operational Rules and Regulations; direct working experience in applying and handling UN Operational rules and regulations and familiarity with ATLAS will be an asset.
• Be proficient in current MS Office software applications and other accounting package is essential.

Languages:

• Fluency (written and verbal communication skills) in English is required.
• Working knowledge of other major local languages is desirable.

Required Competencies:
Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Valuing diversity
• Performance management
• Developing people/fostering innovation and empowerment
• Working in Teams
• Communicating information and ideas/knowledge sharing
• Integrity/commitment to mandate
• Appropriate and transparent decision making
• Results orientation and commitment to excellence
• Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements.

Functional Competencies:

• Business Acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge/technical expertise

Compensation and Benefits

• This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Application Closing Date

9th January, 2023 (06:07AM)

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note

• That this vacancy announcement is only for Nigerian nationals.
• No expectancy of renewal in accordance with UN staff regulations 4.5.

Disclaimer

• UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
• In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.