Breakthrough ACTION Nigeria
Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.
We are recruiting to fill the position below:
Job Title: Finance & Admin Officer
Location: Kano
Summary
- The Finance & Admin Officer together with other finance team members will implement efficient finance activities within the office.
- S/he will also work with other members of the administrative team to provide efficient administrative and logistics support in the office.
Essential Duties and Responsibilities
- In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following:
- Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.
- Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
- Monitor budget expenditures against approved budgets.
- Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team
- Ensures that all supporting documents are available and attached to the payment vouchers
- Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals
- Ensure travel advances and activity retirements from the field office are retired before they are due
- Prepares Local Purchase Orders using JHU/CCP formats
- Prepares source documents for both cash and check payments
- Work with the receptionist to ensure office stationery are always available and stockouts are avoided
- Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and CPRs etc.) in all program offices (New);
- Conduct routine checks on all safety equipment and make recommendations where necessary
- Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs)
- Assist in processing vendor and consultancy invoices
- Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations
- Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions
- Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met
- Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs
- Manage all field office petty cash transactions.
- Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances.
- Other duties as assigned
Minimum Qualifications & Experience
- Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field)
- Minimum of 5 years’ NGO experience is required.
- Experience implementing USAID-funded projects in Nigeria is highly valued.
Application Closing Date
9th December, 2022.
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.
