Finance and Admin Officer at Helen Keller International

Full Time
Abuja
Posted 2 years ago
Applications have closed
Helen Keller International profile

Helen Keller International

Finance and Admin Officer at Helen Keller International. Please ensure you read the job requirements before applying for this position.

Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition and diseases of poverty.Cofounded by Helen Keller – and guided by her fierce optimism and belief in human potential – the organization delivers life-changing health solutions to vulnerable families where the need is great but access to care is limited.In the US, Africa, and Asia, Helen Keller’s proven, science-based programs empower people to create opportunities in their own lives and build lasting change.

We are recruiting to fill the position below:

Job Title: Finance and Admin Officer

Location: Abuja (FCT)
Employment Type: Full-time

Background

The USAID Advancing Nutrition implements and provides technical support to nutrition interventions across sectors and disciplines for USAID and its partners.
The project’s multi-sectoral approach draws together global nutrition experience to design, implement and evaluate programs that address the root causes of malnutrition. Committed to using a systems approach, USAID Advancing Nutrition strives to sustain positive outcomes by building local capacity, supporting behavior change and strengthening the enabling environment to save lives, improve health, build resilience, increase economic productivity and advance development.
The overall purpose of the project in Nigeria is to provide technical support to the Government of Nigeria, and other nutrition stakeholders and generate evidence to enhance nutrition programming toward achieving the overall goal of improving nutrition for a healthy, productive, and resilient Nigeria.

Scope of the Position

The Finance and Admin Officer (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports.
The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
He/ she also manages the budget for the state field office/project, develops and implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities

The Finance and Admin Officer will oversee the operations and finances of the state office.
Review activity requests and prepare bank vouchers for payments
Track cash flow and compile retirement receipts and review
Enter payments and retirements into financial accounting software on daily basis using ERP system
Reconcile all bank account monthly against bank statement and submit to the Finance Coordinator and Head of Finance and Operations for review
Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
Support other field office finance and Admin staff as necessary
Assist technical staff to develop and manage monthly and quarterly activity budgets.
Implement financial and internal control policies and procedures
Process supplier invoices
Maintain financial files and records
Maintain the assets register
Submit staff time sheets for payroll processing
Manages petty cash reconciliation
Preparation of office running budget
Check matching expenses for compliance with donor regulations.
Assist with month end reporting package
Monitor donor budget and prepare all necessary donor reports as delegated
Assist with month end reporting package

Education & Experience

University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is preferred. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred

Knowledge and Skills:

Strong numeric skills and attention to detail and quality
Minimum of 4 years’ experience
Ability to create and monitor budgets
Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
Advanced written and verbal proficiency in English including business terminology.
Experience with USAID funded project is preferred but other donor funded project will considered
Proficiency in Microsoft Office Programs, especially Excel spreadsheets
Demonstrate good judgment and sound financial “common sense”

Competencies:

Good communication and interpersonal skills
Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines.
Excellent communication, interpersonal and organizational skills
Ability to work in a team-oriented environment while maintaining an individual workload
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action.
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Good standard of IT including experience of using MS Office