Personal Assistant to Deputy Group Chief Executive at Oando Plc

Personal Assistant to Deputy Group Chief Executive at Oando Plc. Please make sure you read the job requirements before applying for this position.

Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

We are recruiting to fill the position of:

Job Title: Personal Assistant to Deputy Group Chief Executive

Location: Lagos
Functional Area: Deputy Group Executive Office

Overall Purpose of Job

• The Personal Assistant to the Deputy Group CE provides time management, administrative and general secretarial support for the office of the DGCE of Oando.
• The P.A. primarily assists the DGCE in managing his daily itinerary by updating his work calendar and scheduling/co-coordinating his business meetings and appointments, business travel or other arrangements on his behalf.
• He/she also attends to the general administration of the DGCE’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintains filings and other record management systems, and ensures general upkeep of the office.
• He/she may transcribe dictation whenever required and provide administrative/secretarial support to other Group Executives and senior management staff of Oando.
• Due to the nature of assignments, the P.A. is required to exercise independent judgment and discretion at all times.

Responsibilities

• Processes purchase orders and expense claim forms for the DGCE’s Office and for other Company Executives as may be directed.
• Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc
• Attends to private issues on behalf of DGCE such as settling utility bills, handling domestic staff, banking & other private errands
• Performs other assigned duties as delegated by the DGCE from time to time.
• Always projects a professional image for Oando, due to the nature of clients.
• Effectively manages the DGCE’s daily itinerary.
• Schedules and coordinates important meetings/events.
• Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the DGCE on changes as may be required
• Makes necessary travel arrangements for the DGCE and other Company Executives and liaise with the Procurement & Services function and/or appointed Travel Agents
• Deals with telephone enquiries as appropriate on behalf of the DGCE
• Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
• Maintains an effective document and filing management system for the DGCE’s Office.

Key Performance Indicators

• Effectiveness in managing the DGCE’s daily itinerary
• Adequacy of secretarial and administrative support provided to the DGCE
• Level of professionalism displayed and quality of image portrayed of the DGCE’s Office

Person Specification

• Good 1st Degree from a reputable tertiary institution
• 2 – 3 years secretarial/administrative experience within a reputable corporate establishment

Required Competencies:

• Oral & Written Communication
• Reporting skills.
• Political Savvy.
• High level of Maturity also required.
• Organization & time management skills
• Secretarial and administrative skills
• Interpersonal Relations/communications skills
• Office Automation (Word, Excel, PowerPoint; other applications)

Method of Application

Interested and qualified candidates should send their CV to: [email protected] using “Personal Assistant to Deputy Group Chief Executive” as the subject of the email.

Application Deadline 

28th January, 2024.