Finance and Admin Officer – Countdown Project vacancy at Sightsavers

Full Time
Kaduna
Posted 4 years ago
Applications have closed
Sightsavers profile

Sightsavers

Finance and Admin Officer – Countdown Project vacancy at Sightsavers. Please go through the job requirements before applying for this position.

Sightsavers is an international organization that changes lives for the long term. We work in more than 30 countries to eliminate avoidable blindness and support people with visual impairments to live independently.

Job Title: Finance and Admin Officer – Countdown Project

Location: Kaduna
Reports to: Finance Manager Nigeria
Responsible for: Driver / Admin Asst
Department: Finance and Performance

Job Purpose (The overall purpose and function of the job)

The Finance and Admin Officer is responsible for maintaining of the financial record keeping and reporting system, assist in the day to day operations and also assist with the maintenance of organisational polices and procedure.
They will also be responsible for financial reporting to Liverpool School of Tropical Medicine.

Key Accountabilities (Specific activities and end results)
Financial Management (50% of time):

Ensure financial control and managing risk
Ensure conformity to the policies and procedures of the contract with specific emphasis on:
Financial Management & Controls
Financial Planning, Budgeting and Forecasting
Financial Monitoring & Audits
Monitor and Retain financial record
Verify claims by programme implementers and recommend for payment
Ensure compliance to local regulations and governance requirements

Programme Admin (40%):

Implement and maintain vehicle, fleet logistics and movement protocols, including vehicle maintenance, fleet documentation, pre-travel authorization, travel insurance and vehicle and equipment protocols
Tracking, monitoring and inventory analysis of the programmes and supplies employing the use of monitoring tools, spread sheets and data bases.

Programme Management (10%):

Support, administer and strengthen financial management, accountability and capacities of partners in accordance with the principles of the contract.
Develop and provide grant management support
Ensure proper financial monitoring of partners including audit of funds provided.
Ensure partners comply with the policies and procedures of the contract and retain appropriate financial and drugs records

Key Relationships
Internal:

Research Manager and Officers
Finance Manager
Research Consultants
Programme Planning and Reporting team
Institutional Funding Advisor
Country Director

External:

Liverpool School of Tropical Medicine
Ministry of Health in Ogun, Kaduna and Kwara States
Federal Ministry of Health
Consultants
Other Partners
Consultants

Job Holder Entry Requirements (The essential knowledge, skills and behaviours)
Knowledge (Education and Related Experience):

University degree (or equivalent) in Accounting or Finance (a professional accounting qualification will be an added advantage)
Working experience, ideally in an INGO environment but the experience of audit and government organization would also be advantageous
Experience of financial management of Donor Funds.
Previous experience working in a multidisciplinary team in a health sector setting or research.

Skills (special training or competence):

Project Financial management and data analysis skills
Project administration and management skills
Excellent communication skills (both oral & written)
Capacity-building or facilitation skills
Ability to work with minimum supervision
IT skill – Proficiency Excel, MS Word, an accounting package and emailing
Ability to understand and work with project budgets, forecasts and reports.

Core behaviours:

Sightsavers core behaviours are:
- Change and Improvement
- Communicating and Influencing
- Decision Making
- Team Working
- Planning and Organising
- Delivery and Implementation
Plus, we would expect the following:
- Interpersonal and intercultural sensitivity
- High degree of integrity
- Active listener