Procurement Officer Vacancy at Save the Children

Procurement Officer Vacancy at Save the Children. Please make sure you go through the provided job requirements before applying for this job.

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfill their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2million children have lost one or both parents to an AIDS-related disease.

Job Title: Procurement Officer

Job ID: 200004HB

Location: Maiduguri, Borno

Employee Status: Permanent

Reports to: Procurement Coordinator

Staff directly reporting to this post: Procurement Assistant and Intern

Budget responsibility: None

Child Safeguarding

• Level 3 – The responsibilities of the post may require the post
  holder to have regular contact with or access to children or young
  people.

Role Purpose

• The Procurement Officer is responsible for managing procurement
  processes to ensure effective, transparent and accountable support to
  Save the Children’s programmes in Borno State.
• Under the supervision of the Procurement Coordinator to ensure
  adequate consideration for coordination of supplies deliveries and
  planning of program implementation.
• Provide technical advice and guidance to program/support teams on
  procurement of goods and services and on best procurement practices.
  Anticipate procurement bottlenecks and resolve them ahead of issues.

Key Areas Of Accountability

Procurement and Supply:

• Implement procurement as per approved Save the Children International guidelines, procedures, and form.
• Check the availability and prices of requested items in the local
  market; liaise with the Country Office if procurement must be conducted
  there.
• Maintain and regularly update the price list.
• Draft POs according to the procurement committee’s proceedings for
  review of the relevant manager and submit for budget holder approval.
• Collate all payment files and submit to SCM for the check before submission to budget holder and finance for payment.
• Follow up with the finance office on outstanding payment files. In
  liaison with the Supply chain Manager, troubleshoot files incompleteness
  and/or inconsistencies.
• Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purposes.
• Comply with all relevant Save the Children policies and procedures
  with respect to child protection, code of conduct, fraud, health and
  safety, equal opportunities, and other relevant policies.
• Prepare a monthly summary report on the payment, identifying problems in operations and solutions proposed.
• Oversee all arrangement for meetings and conferences as required,
  ensuring these are delivered to a high quality and cost-effectively.
• Maintain and regularly update the current suppliers’ database.
• Maintain, keep up to date and share a weekly procurement tracker,
  showing the current status of the requested items and the date which
  they are expected to be supplied to the projects.
• Organize the collection of the required number of quotes for all relevant procurement.
• Advise the budget holder on contract allocation if relevant. Call
  for procurement committee meetings, take notes and document the
  decision-making process.
• Line manage all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
• Manage supplier relationships up to the delivery of goods/completion of service.
• Carry out any other tasks required by the line manager in line with the job description and capacity development plan.

Reports:

• Maintain all procurement files in an organized, accurate, and up to date manner.
• Produce weekly procurement tracker and send it to programs and management team at field level.
• Generate any other procurement related reports upon request (item category/donor/time/budget/base etc)

Skills And Behaviours (our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work and the ability to analyze complex sets of relationships and situations.
• Holds self-accountable for making decisions, managing resources
  efficiently, achieving and role modeling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities.

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development.
• Creating best in class function
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Work effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Approachable, good listener, easy to talk to; builds and maintains
  effective relationships with colleagues, Members and external partners
  and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Designs more effective administrative system
• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach
• Willing to take disciplined risk

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgment

Qualifications And Experience

Administrative & General Skills:

• Level of education – Bachelor’s degree / HND in Procurement /
  Logistics, Supply Chain Management, Business Administration, Accounting
  or related field
• Highly organized with good administration skills for order and
  information management, able to develop filing systems and databases to
  ensure an auditable trail.
• Ability and willingness to change work practices and hours in the
  event of major emergencies including traveling at short notice and for
  extended periods of time
• Professional international qualification in Procurement or Logistics (e,g CIPS, CILT) an added advantage
• Communication and interpersonal skill level – Excellent
• Language requirement – English and Hausa
• Level of IT literacy required – Word, Excel, PowerPoint, Email System, Internet browsing- Excellent

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Experience Expectation:

• Desire number of years in a similar position – minimum 3 years post-NYSC
• Experience in procurement and logistics in INGO – a minimum of 2 years
• Experience in a relatively insecure field-based environment
• Commitment to Save the Children values

Method of Application