Executive Assistant Recruitment at HCDC

Job Description

• Reports directly to the CEO
• Completes a broad variety of administrative tasks for the CEO
• Managing an extremely active calendar of appointments
• Composing and preparing correspondence that is sometimes confidential
• Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO’s schedule is followed and respected.
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO’s initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Requirements

• A minimum of Bachelor’s degree is required
• Minimum of 3 years’ experience supporting Executives.
• The ability to exercise good judgment in a variety of situations
• The ability to handle a wide variety of activities and confidential matters with discretion.
• Strong written and verbal communication
• Administrative, and organizational skills
• Must possess strong presentation skills
• The ability to maintain a realistic balance among multiple priorities.
• The ability to work independently on projects, from conception to completion
• Strong ability to work under pressure
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)